Job Description

The Receptionist/Office Assistant is the first point of contact for clients and visitors, ensuring they are greeted professionally and assisted promptly. In addition to front-desk responsibilities, this role assists the Document Services department with various administrative tasks.

Primary Responsibilities:

• Greet and direct clients, visitors, and vendors in a friendly, professional manner.
• Answer and screen phone calls, directing them to the appropriate team members.
• Schedule appointments and meetings.
• Support the Document Services department with document preparation, scanning, filing, and organization.
• Data entry and database maintenance.
• Assist with maintaining and updating client files, both physical and digital.
• Other duties as assigned.

Key Knowledge, Skills & Abilities:

• Previous experience in a receptionist or administrative assistant role, preferably in a law office or professional setting.
• Strong communication and interpersonal skills with a client-focused approach.
• Microsoft Office proficiency, including Word, Excel, and Outlook.
• Excellent oral and written communication skills.
• The ability to communicate effectively and professionally with internal and external clients on all levels.
• Excellent typing, grammatical and proofreading skills, and attention to detail.
• High School Diploma, or equivalent required. Associate or bachelor’s degree preferred.
• The ability to work at computer, sit, stand, and occasionally lift up to 25 pounds. Reasonable accommodations may be available to applicants with disabilities, to inquire please reach out to Human Resources.

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