Job Description

Top Three Skills:

• Highly detailed
• Organization/time management
• Communication

Education and Work Experience:

• Bachelor's degree in Accounting or Finance
• 2-4 years of applicable experience

Purpose of Position: This position is responsible for reviewing, auditing, and assigning e-invoices in the AP Web Portal to business units. It provides technical support to vendors and follows up on pending invoices. Additionally, this role assists with risk management tasks such as delayed posting analysis, early warning management, and duplicate analysis. The position also supports the review and approval of purchase orders and performs necessary audit/tracking.

Essential Duties & Responsibilities:

• Conduct ad hoc investigations into identified or reported tasks
• Evaluate internal controls and make recommendations for improvement
• Review and assign invoices in the AP web portal
• Monitor and follow up on pending transactions in the portal
• Process invoices and payments
• Create and update user manuals/training materials
• Support vendors with AP Portal technical issues
• Submit month-end accruals for unapproved invoices
• Perform ad hoc auditing and reporting as necessary
• Provide accrual and purchase order support

Performance Standards:

• Handle invoices, SOWs, supporting documents, bank details, vendor setup, etc.
• Identify causes of issues and work with stakeholders to develop improvement plans
• Review and assign CE & IM Marketing and General Expense invoices in the portal to business units
• Collaborate with business units and vendors to ensure timely processing of invoices
• Process invoices as directed by the manager
• Propose payment files, rushes, etc., as necessary
• Create and update manuals and other training materials as needed
• Assist vendors with registration inquiries and resolve account issues
• Process accruals for invoices not approved before month-end closing
• Participate in special projects and provide AP team coverage
• Assist with month-end/year-end accruals and support RMS Purchase Order review/audit as directed by the manager

Desired Process Skills:

• Highly detailed
• Problem-solving skills
• Excellent organization skills
• Auditing skills
• Ability to meet deadlines
• Communication skills, including oral communication, report writing, and presentation skills
• IT knowledge

Required Knowledge, Education, and/or Experience:

• Bachelor's degree in accounting or another business field preferred
• Experience in accounts payable, accounting, or auditing

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