Job Description

We’re partnering with a fast-growing mortgage company to help them hire a Senior Administrative Assistant who’s eager to step into an Executive Assistant track with room for growth. This is a unique opportunity to become the right hand to the President, supporting both executive needs and general office operations.

If you’re a sharp, adaptable professional looking to deepen your EA experience in a high-growth business, this could be a fantastic next step!

Responsibilities:

• Support the President with calendar management, scheduling, travel coordination, and email correspondence
• Draft and send communications, prepare meeting materials, and help manage follow-ups and priorities
• Assist with outbound calls, vendor updates, and organizing operational processes for a busy executive
• Provide administrative support for the office, including loan processing tasks like ordering titles, managing vendor reports, and coordinating DocuSign requests
• Help with light marketing tasks, such as scheduling social media posts
• Build systems and processes to help the President manage growing business demands effectively
• Participate in occasional after-hours events, calls, or urgent project needs
• Serve as a collaborative partner with a long-term vision for growth alongside the leadership team

Requirements:

• 3+ years of administrative or executive assistant experience; financial services or mortgage experience is a plus
• Proactive, polished, and hungry to take on more responsibility in a fast-moving environment
• Excellent communication skills (written and verbal) with a sharp eye for detail
• Strong organizational abilities and comfort managing shifting priorities
• Familiarity with DocuSign, Loan Origination Systems (LOS), Microsoft Office, and general office technology; experience with ChatGPT tools is a plus
• Trustworthy, flexible, and eager to be a true partner to leadership

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