Job Description

Global hedge fund is seeking a dedicated Scheduling Assistant to join its research team and streamline the expert call coordination process.

Responsibilities

Expert Call Coordination:

• Serve as the primary point of contact for scheduling all expert calls, ensuring timely and efficient coordination.
• Align expert availability with compliance approvals to minimize delays.
• Reduce scheduling time by focusing solely on this task, aiming for a 40% improvement in current processes.

Process Optimization:

• Implement strategies to improve scheduling efficiency, leveraging insights from trials that have shown potential reductions in scheduling times.
• Collaborate with the Research Coordinator to ensure seamless integration of scheduling with compliance and administrative tasks.

Communication and Collaboration:

• Work closely with investment teams to understand their needs and prioritize scheduling accordingly.
• Maintain clear and consistent communication with experts to ensure availability and minimize rescheduling.

Qualifications:

• 2-3 years of experience in scheduling or administrative coordination, preferably within a fast-paced corporate environment.
• Strong organizational skills and attention to detail, with the ability to manage multiple schedules efficiently.
• Excellent communication and interpersonal skills to liaise effectively with internal teams and external experts.
• Ability to work independently, prioritize tasks, and manage time effectively to meet tight deadlines.

Compensation: $90-100K base plus discretionary bonus and great benefits

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