Job Description

Recruiting/ Administrative Coordinator at Management Consulting Firm

Our client, a top consulting firm dedicated to tech, media, and consumer industries, seeks an exceptional recruiting & administrative coordinator to join their fast-growing team.

About the Recruiting and Administrative Coordinator Role:

1. Lead and manage talent acquisition program, including the campus recruiting program (e.g.strategy, timeline, career fair participation, and overall recruitment planning).
2. Manage lateral hiring, working with external recruiters to coordinate the hiring process.
3. Oversee the candidate screening process, including application reviews and screening calls.
4. Serve as the company’s expert and manager of our ATS, managing scheduling, candidate communication, user access, workflows, and reporting.
5. Maintain accurate recruitment pipeline data and candidate status updates
6. Act as the primary candidate contact, providing information on the application process, interview stages, and offer timelines.
7. Build and maintain relationships with target college career services and faculty.
8. Manage communications with external recruiters regarding hiring needs, candidate status updates, and interview coordination.
9. Schedule and coordinate interviews between candidates, recruiters, and hiring managers.
10. Maintain timely and professional communication with candidates including providing updates and answering inquiries.
11. Organize and attend on-campus recruiting events.
12. Report to and support the Recruiting Leads to help facilitate the recruiting program
13. Able to quickly learn and operate our applicant tracking system for scheduling and correspondence with candidates; experience using recruiting software is a plus
14. Serve as the tactical lead and organize our college recruiting efforts (e.g. registering and coordinating college career fairs)
15. Proficient in setting up and troubleshooting video calls (e.g. Zoom, Microsoft Teams, etc.)
16. Provide follow-up correspondence to candidates and recruiters on recruiting status, as well as draft and distribute internal status updates to ensure stakeholders are clear on the workflow, open items, and next steps
17. Track recruiting activities, update candidate status, and create/modify job postings
18. Coordinate post-interview debrief meetings and provide pre-brief and debrief materials
19. Identify opportunities for improving candidate experience and scheduling efficiency
20. Excellent written communication skills for interview coordination

Additional Responsibilities:

1. Plan and manage social event calendar (for events ~once every 1-2 months), including vendor coordination and team participation.
2. Assist with daily office operations, including visitor reception, meeting preparation, package handling, catering, and providing backup for the Office coordinator.
3. Coordinate with the administrative team regarding interview and meeting scheduling.

Qualifications:

1. Bachelor’s Degree
2. Demonstrated experience in attracting talent on campus from prestigious top-tier institutions and
3. experienced hires leveraging recruiting firms and other recruiting sources such as LinkedIn.
4. Bachelor’s Degree and a minimum of 2 years of experience in the Consulting/Technology recruiting field.
5. Committed to working in person on a hybrid schedule at minimum; and during busy times, able to put in extra effort as needed
6. Flexible and can multitask in a fast-moving environment
7. Express flexibility, openness, and commitment to work on special projects and/or support in all administrative matters
8. Complete projects on time in an effective and efficient manner; keeps everyone apprised of the status
9. Strong organizational skills that reflect the ability to calmly perform and prioritize multiple tasks seamlessly with excellent attention to detail
10. Proactive in problem-solving, decision making, and professionally handling conflict resolution in a positive manner
11. Ability and maturity to handle confidential matters
12. Actively seeks new opportunities and ways to be more value added
13. Highly resourceful team-player
14. Creates and delivers quality deliverables. Checks and fixes mistakes before handing in the finished deliverables
15. Expertise using a Mac and with PC Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Apps (Docs, Sheets, etc.), Slack

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate . Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

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