Job Description
Client: Professional Services Firm supporting Financial Services
Role: Recruiting Coordinator (Administrative Assistant)
Payrate: $30/hr-$36/hr
****Starting off as a two week contract that is open to become temp to perm
Location: Midtown, NY (4 days a week onsite work from home Fridays!)
Responsibilities:
-Must have strong scheduling experience with multiple calendars working with internal and external schedules
-Must be professional and polished with excellent communication skills: s
-Must be detail oriented Key Responsibilities:
General Administrative Support: - Provide high-level administrative support to senior executives, managers, and staff.
- Schedule and coordinate with multiple calendars internal and external, heavy calendar management
- Handle phone calls, emails, and other forms of correspondence with professionalism and discretion.
- Prepare and proofread documents, reports, presentations, and other materials as requested.
- Maintain office supplies inventory and manage office equipment.
Client and Vendor Relations: - Serve as a point of contact for clients, vendors, and internal teams, providing timely and accurate information.
- Assist in preparing client presentations, proposals, and reports.
- Coordinate client meetings, conference calls, and video conferences.
- Maintain positive and professional relationships with clients and vendors.
Document Management and Record Keeping: - Manage, organize, and maintain both digital and physical files in an efficient and confidential manner.
- Assist with the preparation, editing, and archiving of legal and contractual documents.
- Ensure compliance with company policies and confidentiality standards.
Project Coordination: - Assist in project coordination and management tasks, ensuring that deadlines and deliverables are met.
- Maintain project schedules, track milestones, and follow up on action items.
- Communicate with team members to ensure alignment on project timelines.
Confidentiality and Professionalism: - Maintain strict confidentiality in all client and company matters.
- Demonstrate professionalism and a high level of integrity in interactions with clients and colleagues.
Qualifications and Skills:
- Education : Bachelor's degree or equivalent experience in business administration, management, or a related field (preferred but not required).
- Experience : Minimum 2-3 years of administrative experience, preferably within a professional services firm or similar corporate environment.
- Technical Skills : Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
- Communication Skills : Excellent written and verbal communication skills, with an ability to interact effectively with clients and staff at all levels.
- Time Management : Strong organizational skills and the ability to prioritize tasks efficiently, handling multiple responsibilities simultaneously.
- Attention to Detail : High level of accuracy in data entry, document preparation, and task execution.
- Problem-Solving : Strong analytical skills with the ability to solve problems creatively and proactively.
- Discretion : Ability to maintain confidentiality and exercise discretion when dealing with sensitive information.
- Team-Oriented : Collaborative mindset with a proactive approach to supporting colleagues and the firm's objectives.
Work Environment:
- Professional office environment.
- Occasional travel may be required for client meetings or firm events.
- Fast-paced, dynamic environment requiring the ability to handle competing priorities and deadlines.
Job Tags
Permanent employment, Contract work, Temporary work,