Job Description

Our client in Miami, FL is hiring a Property Assistant supporting the office functions for an assigned property portfolio, ensuring efficient communication, payment coordination, and vendor management. The position also plays a key role in tenant relations and general office operations.

This is an on-site, Direct Hire opportunity in Miami with benefits!

Key Responsibilities:

• Manage correspondence (phone, email, mail) and coordinate payments for accounts payable and receivable.
• Prepare and manage contracts, tenant files, and internal lease documents (e.g., lease abstracts).
• Oversee vendor maintenance issues and follow up on project statuses.
• Manage work orders, including tenant follow-ups and billing as needed.
• Track and follow up on tenant and vendor insurance certificates.
• Collaborate with maintenance staff for calendar management.
• Assist with report creation, record organization, and other office duties as assigned.
• Foster and maintain positive relationships with tenants and vendors, including scheduling tenant moves.

Qualifications:

• High school diploma required; minimum 2 years of related administrative experience
• Basic bookkeeping knowledge and proficiency with Word, Excel, and Microsoft Teams is a plus
• Ability to manage tasks in a fast-paced environment with attention to detail
• Strong communication, with the ability to interact professionally with various stakeholders.
• Ability to work independently and as part of a team, demonstrating professionalism, reliability, and a positive attitude.
• 2+ years of commercial property management experience is a plus but not required.
• Familiarity with Yardi Voyager or similar property accounting software.

Compensation: $55,000-60,000

Schedule: On-site, M-F, 8am to 5pm

Job Tags

Similar Jobs