Job Description

📢 ON SITE Part-Time Administrative Assistant Wanted – 20-30 Hours/Week

We are seeking a motivated and outgoing tech-savvy multitasker with an obsession with organization! 

We’re looking for a  Part-Time Administrative Assistant to join our team for 20 hours per week! In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 

✨ What We’re Looking For:

• Excellent computer skills and knowledge. Expert competency in Asana, SharePoint, Outlook, and Excel – This is a must!
• Experience in social media marketing and QuickBooks is a  plus .
• Proven experience in an administrative support role.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• A proactive and positive attitude with the ability to work independently.
• Bachelors degree preferred
• Two years or more previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Highly organized with excellent time management skills and the ability to prioritize projects

💼 Key Responsibilities:

• Manage and track tasks and projects in  Asana .
• Maintain and organize documents in  SharePoint .
• Schedule, coordinate, and manage communications via  Outlook .
• Create and manage spreadsheets, reports, and data analysis in  Excel .
• Assist with basic bookkeeping and financial tasks using  QuickBooks (if applicable).
• Support social media marketing efforts, including scheduling posts and tracking engagement.
• Provide general administrative support to the team as needed.
• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain a calendar
• Organize meetings for CEO and take accurate minutes of meetings
• Manage CEO's email boxes including writing emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

🌟 Why You’ll Love Working with Us:

• Flexible hours to fit your schedule (20 hours/week).
• Work remotely or hybrid, depending on your location and preferences.
• Be part of a dynamic and collaborative team environment.
• Competitive hourly compensation.

📍 Location:

• Laguna Hills, CA

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

📧 How to Apply:

Email your resume and a brief cover letter highlighting your experience with Asana, SharePoint, Outlook, Excel, and any additional expertise in social media marketing or QuickBooks to hr@fimac.us.

Join our team and bring your organizational expertise and tech-savvy skills to the next level! 🌟

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