Job Description

Private equity firm in Austin is seeking an Office Manager/ Executive Assistant to interact daily with guests and employees, facilitate office logistics and ensure that conference services, catering, and hospitality are seamlessly provided and coordinated.

Responsibilities

• Reception & Guest Services: Welcome, host and assist guests, providing a warm, professional and helpful environment; ensure cleanliness and organization of reception and service areas
• Conference Services: Assist with conference room scheduling; manage room set-ups including catering, supplies and connectivity; provide basic IT/AV support and troubleshooting for conference systems
• Catering, Pantry & Office Services: Coordinate food and beverage services; maintain pantry inventory, organization and presentation; oversee floral and plant services, amongst other office amenities
• Executive Support & Administration. Provide administrative support to professionals.
• Facilities & Supplies Coordination: Liaise with building management to coordinate facility related items (e.g. porter requests) and with vendors to coordinate services (e.g. appliance servicing), and manage the office print and supplies function
• Security Administration: Support security protocols by managing door access, security cameras, visitor management systems, vendor accesses, and issuance of office access cards and keys
• Special Projects: Assist with special projects from time to time like event planning, sustainability initiatives, charity and volunteer events, photoshoots, corporate gifting, mailings, office and process improvements and rollouts, and assembling pitch decks

Qualifications

• 3-4+ years of experience in office administrative & executive administration, ideally with experience across those functions and with industry experience in investment management or other professional services
• Proficiency in Microsoft Office Suite

Job Tags

Similar Jobs