Job Description

Front Desk and HR Administrative Assistant

Reports to: Human Resources Manager

Status : Full time

Hours: Monday – Friday, 8:00AM-5:00PM

Provide general office support inclusive of a variety of clerical and administrative activities and related tasks.

You will be at the receptionist desk in our lobby acting as a greeting to our visitors while splitting your time between being the greeting our guest, administrative support to Human Resources and will also provide limited administrative assist to rest of the facility. This position requires attention to detail, adhere to strict deadlines, be a multi-tasker, proficient on Microsoft Office products and knowledge of basic office skills including HR.

Duties & Tasks:

· Answer telephones in a professional manner and directs the caller to the appropriate person; appropriately respond to inquiries from callers, employees, vendors, or others.

· Pleasantly greet and direct our guests and vendors and maintain the visitor log.

· Ensure the reception area is kept neat and inform maintenance of issues as they arise

· Prepare coffee and beverages for visitor meetings and ensure clean-up afterwards, as well as coordinate meals for internal meetings, including set-up and clean-up.

· Assist, as needed, with general administrative support and projects for the Managing Director, such as the preparation of correspondence, office communications, presentations, etc.

· Special events planning (visitors, trade shows, employee events, etc.) and Company summer event and holiday event.

· Provide travel planning support to all employees.

· Process incoming and outgoing mail and coordinate express mail.

· Perform general office duties such as filing, photocopying, faxing, collating, or other miscellaneous duties, as assigned

· Do the weekly posting and maintain the employee bulletin boards.

· Other special project and duties as assigned or requested by MD or HR Manager.

· Administrate screening (health and other types) of employees, vendors, and guest (if required by government agencies) will be required.

Competencies (Knowledge, Skills & Abilities):

General knowledge of MS Office – specifically Word and Excel

General knowledge of Office Practice

Some knowledge of Human Resources Practices (preferred not required)

General knowledge of SAP preferred

Advanced skill in task administration

Advanced ability to be detail oriented

Advanced organizational skills

Requirements:

High School diploma or GED equivalent, associate’s degree preferred.

Preferred specialized course work in general office practices such as typing, filing, accounting, HR and two (2) years increasingly responsible related experience, or any equivalent combination of related education and experience.

Ability to effectively meet and communicate with employees, the public and vendors.

Daily contact requires courtesy, discretion, and sound judgment.

Solid PC skills using Microsoft Office software, as well as a working knowledge of general office equipment (photocopier, fax machine, phones.)

· Good written communication skills and effective organizational skills.

· Ability to work collectively with others within the organization.

Work Environment:

This job is performed in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; bend; stoop; use hands; and reach with hands and arms. May be required to lift up to 25 pounds.

Employee Benefits:

Medical Insurance (heavily subsidized by the Company)

Dental Insurance

Company paid Vision Insurance, $50,000 life insurance and Short and Long-Term Disability

2 Weeks Paid Vacation and 5 Paid Personal Days

Education Reimbursement (must be approved by manager)

401(k) Plan where it matches dollar-for-dollar up to 4% of compensation; 100% vested immediately.

Company Discretionary Profit-Sharing Contribution (has averaged 15% of compensation per year for the past 6 years; based on the profitability of the Company; 100% vested after 6 years on a graded scale)

Other Information:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Employees are required to follow any job-related instructions and to perform job-related duties requested by management. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.

This Job Description does not imply an employment contract. BITZER US is an at-will employer.

BITZER US is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.

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