Job Description

Position Overview

Ultimate Staffing is actively seeking a Front Desk Administrative Assistant to join their client's team in California. The successful candidate will be an integral part of the administrative operations, providing exceptional service to visitors and staff alike. This role requires excellent communication skills, organization, and the ability to multitask in a fast-paced environment.

Responsibilities

• Reception and Communication: Greeting visitors, answering phone calls, and directing inquiries to the appropriate departments or individuals.
• Document Management: Organizing and maintaining project files, contracts, and other important documents. This may include processing shop drawings, RFIs (Requests for Information), and bid documents.
• Scheduling and Coordination: Assisting with scheduling meetings, coordinating with subcontractors, and maintaining calendars for project managers or executives.
• Data Entry and Reporting: Entering data into project management or accounting software, tracking project progress, and preparing reports.
• Vendor and Client Interaction: Communicating with vendors and clients, obtaining bids, and ensuring timely follow-ups.
• Office Management: Ordering supplies, maintaining office equipment, and ensuring the workspace is organized and functional.
• Support for Construction Teams: Assisting with safety paperwork, tracking licenses, and helping with project close-outs, including collecting and organizing close-out materials.

Qualifications

• Proven experience in an administrative or front desk role.
• Excellent verbal and written communication skills.
• Strong organizational skills with attention to detail.
• Proficiency in Microsoft Office Suite and familiarity with project management or accounting software is a plus.
• Ability to multitask and prioritize tasks effectively.
• Experience in the construction industry is advantageous but not required.

Required Work Hours

Monday to Friday, 7:00 AM to 4:00 PM

Benefits

The position offers a competitive pay range of $21 to $23 per hour, depending on experience and qualifications.

Additional Details

The role is essential for ensuring smooth operations within the office and providing valuable support to the construction teams. This is an excellent opportunity for a motivated individual looking to contribute to a dynamic and professional environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Tags

Hourly pay, For subcontractor, Local area, Monday to Friday,

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