Job Description

Join a purpose-driven team as the Executive Operations Assistant to support a high-performing leadership team and ensure the smooth day-to-day functions of the D.C. office. This is an opportunity for a proactive, detail-oriented professional who thrives in a dynamic environment and enjoys juggling both executive support and operational logistics. As the Executive Operations Assistant, you’ll provide hands-on support to several senior leaders, owning everything from calendar management to travel logistics, while also playing a key role in the daily operations of a collaborative office space. Your ability to anticipate needs, manage competing priorities, and communicate effectively will help drive the success of the entire team.

Key Responsibilities:

• Coordinate demanding, multi-time zone calendars with poise and precision. Prepare executives for meetings by organizing agendas, materials, and follow-ups.
• Draft and proofread professional correspondence and internal communications.
• Manage complex domestic and international travel planning from start to finish.
• Process monthly expenses and track travel-related costs with a high degree of accuracy.
• Manage office operations, such as supply inventory and ordering, vendor management, set-up and take-down for meetings, and ad hoc office projects.
• Organize team events, in-office meetings, and offsites. Encourage a welcoming office environment to internal contacts and external guests.
• Assist with administrative process improvements, documentation, and cross-team collaboration.

Why You’ll Love Working Here:

• You’ll support a leadership team working on high-impact issues with global reach.
• You’ll split your time between executive support and operations, keeping your workday varied and engaging.
• Highly competitive benefit offerings.
• Hybrid work model with flexibility for additional days in-office when needed is required.
• A supportive, mission-aligned foundation that values efficiency, initiative, and integrity.

What We’re Looking For:

• Reliable history. You have at least three years of experience supporting executives or senior leaders in a dynamic role balancing administrative and office support.
• Trustworthy. You understand the importance of professionalism and privacy in all aspects of your work.
• Mature. You bring a high level of emotional intelligence and sound judgment to your work, even in high-stakes or high-pressure moments.
• Prioritization is your DNA. You stay on top of the details, timelines, and logistics others may miss.
• Fluid. You can pivot quickly, problem-solve in real time, and handle the unexpected with grace.
• Google-savvy. G-suite comes naturally to you; you are confident operating across tech-programs and coordinating between in-person and remote meetings.

Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against based on race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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