Executive Assistant/Office Manager Job at Career Group, New York, NY

dW1qUHVEcUsreTNKeUVxU2p0V2pGUzRMdFE9PQ==
  • Career Group
  • New York, NY

Job Description

Executive Assistant/Office Manager

A boutique private equity firm with a wonderful, tight-knit culture is hiring for an Executive Assistant/Office Manager to join their team.

Location: 5 days a week onsite Midtown East

Hours: 9 am-5 (sometimes 6 pm as needed) but good work-life balance

Comp: $95-110k base + bonus + strong benefits package (fully paid plan available) + 401k eligible after 1 year, 2 weeks PTO to start and 3 years after, holidays

Qualifications:

  • Seeking 5-10 years of EA/OM experience – open to industry but ideally finance, law firms, professional services, management consulting
  • Strong experience managing Outlook calendars
  • Office management
  • MUST have experience directly booking travel for executives (not only through a travel agency)
  • Must be very professional, buttoned-up, yet warm and personable
  • Low ego to jump in where is needed

Responsibilities:

  • Answering phone calls for the executives
  • Meeting coordination
  • Updating/maintain the contact database
  • Calendar management
  • Booking/scheduling domestic and international travel and appointments
  • Drafting letters/emails
  • Ad hoc support to junior team members as needed
  • Ad hoc Personal Assistant support as needed for the Managing Partners – 80% EA, 20% PA support – scheduling doctor appointments, personal travel, insurance as needed etc.

Office management responsibilities:

  • Bill processing, files and records organization, document processing
  • Processing expense reports
  • Liaising with building management and vendors
  • Managing documents
  • Keeping the office supplies and kitchen stocked
  • Ad hoc projects as needed

Please submit your resume to apply!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate . Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Tags

Holiday work, Flexible hours,

Similar Jobs

Bellwether Staffing Solutions

Operations Assistant Job at Bellwether Staffing Solutions

 ...We are currently recruiting for a Temporary Operations Assistant in NYC Midtown (in-office 2 days per week - Tues & Thursday). Approximately 3 month+ assignment. The ideal candidate will have 1-3+ years of experience providing administrative support in a corporate office... 

Insight Global

Case Management Nurse Job at Insight Global

 ...Insight Global is seeking a Nurse Case Manager for a care home in Washington, DC that focuses on healthcare for individuals with...  ... Document nursing discussions, directives, observations, PRN authorizations and all other required findings in online documentation, currently... 

Sevita

Caregiver Job at Sevita

 ...your best at work ~Network of Support: Supervisors who care deeply about the participants and your wellbeing ~...  ...lived at Sevita. Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full,... 

Graton Resort & Casino

Head Chef Job at Graton Resort & Casino

Position Summary: The Restaurant Chef responsibilities include overseeing the culinary operations of a designated restaurant outlet. This position is primarily responsible for planning, organizing, directing and supervising the work of Team Members in a restaurant kitchen...

Education Enrichment Services

Tutor Job at Education Enrichment Services

 ...Tutor Job Description Education Enrichment Services, (EES) is a tutoring, education and academic intervention company offering part...  ...hours of 12pm and 9pm. **Must be available for after school and weekend hours to serve students**. ~ Must have a High School diploma or...