Job Description

About the Role

A newly created, high-impact Executive Assistant role has opened to support the long-standing and respected CEO of a globally connected, financially strong, mission-driven organization based in the southwest suburbs of Chicago. This trusted Executive Assistant will serve as a true strategic partner, enabling the CEO to operate with clarity, focus, and efficiency across time zones and stakeholder groups. The role demands poise, emotional intelligence, confidentiality, and presence.

This isn’t just a task-based position. The CEO is often abroad or in high-level meetings, and this EA will anchor operations at headquarters, acting as his right hand across priorities. Travel is required for several events per year, with light international travel possible once annually.

Responsibilities

• Own the CEO’s calendar and gatekeeping function, scheduling across time zones and priorities
• Manage international/domestic travel logistics and preferences with contingency planning
• Draft and triage emails, prepare briefings, and safeguard sensitive communication
• Prepare meeting agendas, track deliverables, and ensure post-meeting follow-up
• Coordinate with Board members to request agenda items and support governance
• Represent the CEO on-site at conferences or events when he is unavailable
• Support internal special projects, board prep, and cross-functional priorities
• Maintain high standards of professionalism, confidentiality, and responsiveness
• Act as a visual and environmental "eye" for the office—noticing cosmetic or guest-facing details that matter to leadership

Qualifications

• 7+ years supporting senior executives in high-accountability environments
• Strong communication, judgment, and organizational instincts
• Microsoft Office Suite mastery; comfortable with Zoom, Teams, and executive platforms
• Experience coordinating executive travel, high-level meetings, and confidential workflows
• Able to travel several times/year; occasional weekends; passport eligible for light international travel

Why This Role Matters

This is a trust-based role for someone with discretion, energy, and impeccable follow-through. You’re not just helping a busy CEO—you’re helping an entire organization operate at its best.

How to Apply

Crucial Hire is conducting this confidential search. Email zach@crucialhire.com with subject line 1119 EA to CEO to be considered.

Equal Opportunity Statement

We are committed to inclusive, equitable hiring and creating a workplace where all employees thrive.

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