Job Description

As the Executive Assistant to a C-level leadership team, you will play an integral role in administrative support while contributing to the progression of Executive-level initiatives. The leadership team will see you as a partner in their firm and value your close collaboration with external client contacts. This progressive firm is offering a team-based culture that fosters growth, along with an opportunity for you to build trusted relationships with high-level, driven experts in their field.

Key Responsibilities:

• Organize, troubleshoot, and manage complex calendaring and scheduling needs for busy leaders, ensuring their time is maximized and prioritized based on client and firm needs.
• Schedule domestic and international travel, including multi-stop itineraries, and provide detailed travel plans.
• Plan and execute client and team meetings as well as events.
• Create financial reports by pulling data and consolidating it in Excel. Submit expense reports and monitor client invoicing needs.
• Manage client relationships by fostering existing client accounts and building rapport with external contacts; maintain contact information in the company database.
• Provide extended assistance to the greater administrative support team.
• Assist with business development endeavors for leadership through research, document creation and editing, reviewing presentations, and preparing meeting materials.

Why You’ll Love Working Here:

• Collaborative industry leaders who encourage positive teamwork.
• Competitive earning potential with the ability to earn bonus in addition to base salary.
• Comprehensive benefits offerings including 401k, health insurance, FSA and more.
• Five weeks of PTO and ten sick days plus paid firm holidays.
• This role offers the flexibility of approved work-from-home opportunities after training.

What We’re Looking For:

• Dedicated to support. You minimally possess six years of Executive Assistant experience; preferably across team support and international travel booking experience is a must.
• Exceptional communicator: You bring A+ customer service to both internal and external communication channels and pride yourself on relational skills.
• Malleable. You understand the priorities of your Executives don’t always stay within working hours and make yourself available when necessary. Candidates with previous experience working in a finance, professional services or legal backgrounds are encouraged to apply.
• Intellectual written business acumen. You possess excellent writing skills, proofreading abilities and work swiftly and accurately across MS office programs.
• High-touch professionalism: You cater to the needs of stakeholders while providing the highest level of active listening and task ownership.
• Proactive. You thrive on staying two steps ahead and anticipating needs before they arise.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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