Job Description

Executive Assistant / Sales and Marketing

RIPCO Real Estate is seeking a proactive, detail-oriented Sales and Marketing Assistant to support a top-performing Vice President specializing in retail leasing. Based in our Long Island, NY office, this position plays a key role in supporting high-profile rollouts for brands such as Van Leeuwen Ice Cream and Joe & the Juice. The role supports the VP in day-to-day operations, ensuring smooth coordination between client goals, marketing execution, and leasing strategy.

Location: Woodbury, New York (Long Island) - not a remote position, but open to being flexible for the right person including full or part time.

Key Responsibilities:

• Marketing: Coordinate with the marketing team to prepare property and tenant marketing materials.
• Lead Management: Screen incoming leads and identify high-priority opportunities requiring immediate broker attention
• CRM Administration: Create and maintain up-to-date lead and client contacts, track follow-ups, and generate outreach emails
• Deal Support: Facilitate transactions by working with broker to prepare LOIs (letter of intent), and status reports
• Meeting Coordination: Schedule and manage agent's calendar, arrange property viewings, and coordinate with clients
• Executive Support: Provide direct support to the Vice President, including managing communications, preparing presentations and reports, and ensuring smooth day-to-day operations

Qualifications:

• 2–3 years of experience in a marketing, administrative, or sales support role (real estate experience is a plus).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with CRM software is a major plus.
• Excellent organizational skills and ability to manage multiple projects and deadlines simultaneously.
• Effective written and verbal communication skills.
• Self-starter with a professional demeanor, capable of working independently and collaboratively.

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