Job Description

Our client, a growing Series A start-up, is seeking an Executive Assistant/Office Manager. In this role you will provide high-level support to the Director of Operations and the CEO, while also managing the day-to-day office operations. This role requires someone who thrives in a dynamic environment, has prior experience in tech or start-up environments, and is comfortable juggling multiple priorities at once. You will be responsible for handling a variety of administrative, operational, and office management tasks, ensuring smooth and efficient operations for the leadership team and the broader organization.

**Please note this is an onsite, temp-to-perm role in San Francisco, CA. Pay will be $120,000.**

Duties and Responsibilities:

• Provide high-level administrative support to the Director of Operations and CEO, including calendar management, meeting coordination, and travel arrangements.
• Manage emails, phone calls, and other communication for the CEO and Director of Operations.
• Prepare agendas, documents, and reports for internal and external meetings.
• Handle confidential information with discretion and professionalism.
• Organize and prioritize tasks for the CEO and Director of Operations to ensure efficiency and productivity.
• Oversee day-to-day office operations, ensuring the office runs smoothly and efficiently.
• Manage office supplies, equipment, and facilities to ensure a comfortable and productive work environment.
• Serve as the primary point of contact for all office-related inquiries and troubleshooting.
• Coordinate office events, team meetings, and company-wide functions.
• Develop and maintain office policies and procedures to improve operational efficiency.
• Manage relationships with vendors and service providers for office needs, including catering, cleaning, and maintenance.
• Assist with onboarding new employees, ensuring they have the resources and tools needed to succeed.
• Coordinate logistics for team meetings, conferences, and company events.
• Work closely with the HR team to manage employee records and help with other HR-related tasks as needed.
• Provide ad-hoc support to other team members and departments as needed.

Qualifications:

• Bachelor’s degree (preferred)
• 2+ years supporting senior executives in fast-paced or dynamic environments
• 2+ years managing office operations, supplies, and logistics
• Strong organizational skills with the ability to manage multiple projects
• Problem-solving abilities and quick thinking
• Excellent written and verbal communication skills
• Tech-savvy with tools like Google Workspace, Microsoft Office, and Slack
• Attention to detail while handling multiple tasks
• Exceptional service orientation for internal and external stakeholders
• Adaptable and proactive in a constantly changing environment

Please submit your resume for consideration!

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