Job Description

Job Details:

Executive Assistant, President’s Office

Temporary, Full-time, Exempt | Reports to Chief of Staff | President’s Office

Overview :
Provide high-level administrative support to the President and Chief of Staff for a temporary period, managing complex calendars, correspondence, travel, and serving as a key liaison with internal/external stakeholders in a dynamic higher education environment.

Key Responsibilities :

• Manage President and Chief of Staff’s calendars, schedule meetings, and coordinate travel.
• Act as a liaison for senior leadership, trustees, faculty, staff, students, and external partners.
• Prepare briefing materials, draft correspondence, and maintain organized files.
• Monitor office budgets, vendor contracts, and supplies; improve administrative workflows.
• Support office events, projects, and other duties as assigned.

Qualifications :

• Bachelor’s degree or equivalent experience.
• 5+ years in senior administrative/executive support roles.
• Proficiency in office software (e.g., Financial Edge, Workday, Zoom) and ability to learn new systems.
• Exceptional discretion, communication, and interpersonal skills.
• Ability to multitask in a fast-paced environment and foster inclusivity.
• Valid driver’s license; willingness to transport guests occasionally.
• Preferred: Experience in higher education/nonprofit settings and familiarity with board governance.

To be considered please send a resume to Gavin@libertyjobs.com

You can expect a quick response once I receive your resume. This of course, is 100% confidential.  I will not forward your resume without speaking to you first.

Gavin Reilly

Liberty Personnel Services Inc.

484-238-1944

gavin@libertyjobs.com

Liberty Personnel Services, Inc. is a partnership, formed by recruiters throughout the region, with the guiding principles of professionalism, integrity and efficiency. We are committed to building long term relationships with our clients, job seekers, and our own employees. We are in the people business and believe that it is essential to be professional and fair with each person we work with.

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