Job Description

***Local candidates only, this is on-site 3 days per week in Boston, MA***

$26/hr

35 hours per week

Administrative Coordinator

6-Month Contract

Must Haves:

*1+ years of administrative or executive assistant experience

*Proficient in all aspects of outlook

*Event management experience

Preferred:

*Bachelors degree

*Higher Education experience

Job Description:

Reporting to the Department Administrator, the Administrative Coordinator will provide admin support.

• The coordinator will provide general office support duties including managing incoming calls, receiving and distributing mail, ordering office supplies, drafting and sending correspondence, copying, scanning and filing.
• Manages complex calendars, arranges for meetings, appointment and travel arrangements.
• Prepare reimbursements and payments using on-line financial systems (corporate & purchasing cards, Web voucher/HCOM, etc).
• Handle seasonal or special projects as needed, such as preparing course materials or managing mailings.
• Schedule meetings and conferences for department Chair and faculty, reserving facility and equipment use as needed. Help keep the website current, updating personnel information, rotating outdated materials off the site, adding new events, short overviews, etc.
• The individual is responsible for coordinating and preparing documents relating to the faculty and general correspondence.
• Supports events

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