Job Description

Our client, a corporate organization in Jersey City, is seeking an Executive Assistant to provide administrative support to a C-Suite executive. This role offers exposure to Board-level activity, investor relations, and executive operations along with competitive compensation. Must have 5+ years of C-level support experience within a professional office setting.

Salary range: 110k - 120k base plus discretionary

Onsite 5 days per week

Hours: 9am - 6pm

Responsibilities:

• Manage work schedule and calendars to support the needs of executive, adapting to ever-changing needs
• Schedule appointments and travel, including lodging arrangements and extensive travel itineraries
• Prepare and edit correspondence, communications, presentations, and other documents
• Maintain active “To Do” List and help executive on track
• Prepare various reports on a timely basis, including expense reports
• Assist in preparing PowerPoint presentations, research, and meeting materials
• Manage planning for annual trips and conferences as needed, maintaining schedule of events
• General understanding of investor outreach process, updating list of investors and maintain electronic files
• Monitor, screen, respond to and distribute incoming communications (i.e., phone, emails, messages) in a professional manner
• Maintain updated contact information and manage all appropriate filing of necessary paperwork
• Plan and execute events, outings, and Board of Directors dinners

Requirements:

• Bachelor’s Degree is preferred
• Minimum 5 + years related experience supporting a C-Suite Executive
• Highly organized and able to prioritize multiple tasks with minimal supervision
• Exceptional written and verbal communication skills
• Proficiency in Microsoft Office (Word, PowerPoint, and Excel)
• Familiarity with Investor Relations platforms preferred

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