Job Description

Position Overview:

We are looking for a highly organized, creative, and self-motivated Event Center & Art Program Manager, in Rice Village, to lead the daily operations and strategic growth of our new multi-purpose event venue. Housed in two beautifully restored buildings with a connecting courtyard, our space blends modern event functionality with the charm and character of a former art gallery.

This role is primarily focused on the event center —managing client bookings, executing memorable events, overseeing day-to-day logistics, and coordinating rentals through HoneyBook .

However, honoring our artistic roots remains part of the experience: you’ll also curate rotating art installations to maintain the creative ambiance our guests love.

This is a minimally supported position during the growth phase, perfect for someone excited to take ownership, build systems, and shape the future of a unique cultural and event destination.

Key Responsibilities:

Event Center Operations & Management:

• Oversee all venue operations across two buildings and a shared courtyard.
• Manage inquiries, bookings, contracts, and payments through HoneyBook .
• Serve as the lead point of contact for all clients from inquiry to event execution.
• Maintain the venue calendar and coordinate setup, teardown, vendor access, and equipment needs.
• Ensure the space is clean, safe, and visually appealing before, during, and after events.
• Establish and enforce policies for rentals, vendors, and guest conduct.
• Monitor and report on usage, feedback, and revenue to support data-driven decisions.

Client Experience & Sales:

• Guide prospective clients through tours and provide clear, compelling information about the space.
• Customize event experiences within available layouts and amenities.
• Build long-term relationships with planners, vendors, and repeat clients.
• Respond promptly and professionally to inquiries via email, phone, and HoneyBook.

Art Program Oversight:

• Curate rotating art exhibitions throughout the venue, aligning with the building’s creative legacy.
• Coordinate with local artists for installations that elevate the ambiance of the event space.
• Maintain records of artworks on display, including inventory and sales.
• Develop partnerships with arts organizations to keep programming fresh and relevant.

Marketing & Promotion:

• Collaborate with leadership to develop promotional strategies for event bookings.
• Create and post content to digital platforms and social media to highlight events and art.
• Work with photographers, designers, and copywriters to create branded materials.
• Represent the venue at community and networking events to increase visibility and leads.

Administrative & Financial Coordination:

• Track bookings, deposits, and payments; generate basic financial reports.
• Maintain organized files and records for all contracts, licenses, and event documentation.
• Support budget planning and identify areas for cost savings or revenue growth.

Facility Oversight:

• Monitor condition of the buildings and courtyard, reporting maintenance needs.
• Coordinate with cleaning, security, and external service providers as needed.
• Ensure compliance with all safety, accessibility, and occupancy regulations.

Qualifications:

Experience:

• 5–7 years managing events or running a venue
• Experience using HoneyBook or similar CRM/event software preferred.
• Familiarity with working with artists or gallery spaces is a plus.

Skills:

• Exceptional organizational and multitasking skills.
• Strong written and verbal communication for client interaction and vendor coordination.
• Calm under pressure and solutions-oriented on event days.
• Visual and aesthetic sensibility to manage both functional event flow and artistic presentation.

Traits:

• Entrepreneurial mindset with a proactive approach to growing a business.
• Detail-oriented with a high standard for guest experience.
• Flexible and adaptable—comfortable wearing many hats.

Why This Role Matters:

This position offers the rare opportunity to build and grow a one-of-a-kind cultural venue from the ground up. You’ll be instrumental in transforming our two-building + courtyard space into a top-tier event destination while keeping the soul of its artistic origins alive. If you're excited about managing logistics, nurturing creativity, and being the backbone of a beautiful space that brings people together—this role is for you.

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