Estate Operations Coordinator Job at Stackhouse Development, Durham, NC

dld2S3N6eU45eS9OeVV1Y2pOYWlGU3NDdFE9PQ==
  • Stackhouse Development
  • Durham, NC

Job Description

Estate Operations Coordinator

Location: RTP, North Carolina (On-site ~4 days/week)

Compensation: Competitive salary, healthcare, 401K, and growth opportunities

Employment Type: Full-time, Long-term

About the Role:

We are seeking a highly capable Estate Operations Coordinator to support the management of luxury estate homes in both the U.S. and the Caribbean. This is a newly created, hands-on position designed for a self-starter who is discreet, organized, and tenacious, with a strong ability to manage high-end rental properties, personal property needs, and administrative tasks for two busy executives, while reporting to the Director of Talent.

The ideal candidate will have experience managing multiple remote vacation properties, strong problem-solving skills, and the ability to handle personal and executive assistant responsibilities. This is a long-term opportunity to grow with a dynamic and expanding company.

Key Responsibilities:

Luxury Property & Vacation Rental Management (30%)

  • Manage VRBO and short-term rental bookings for three luxury vacation homes in the Caribbean.
  • Ensure seamless guest experiences, handle booking logistics, and coordinate guest communications.
  • Work closely with on-island property management and staff to maintain property quality and service standards.
  • Assist in tracking expenses, processing payments, and managing household and property-related bills.
  • Monitor rental performance, analyze data, and implement strategies to increase profitability.
  • Work closely with vendors, property managers, and executives to ensure financial accuracy and cost efficiency.
  • Support financial reporting, budgeting, and cost-saving initiatives.

Executive and Personal Support (30%)

  • Manage and maintain executive residences in North Carolina, ensuring seamless operations.
  • Oversee vendors, maintenance, landscaping, and renovations as needed.
  • Assist with household organization, scheduling, and personal property logistics.
  • Serve as a trusted personal assistant for high-level executive needs.
  • Handle high-level customer service issues (e.g., refunds, exchanges, negotiating household bills).
  • Run local errands, including DMV visits, shopping, and administrative tasks.
  • Provide light bookkeeping support, including expense tracking and bill management.
  • Manage appointments and administrative duties to support the executives.

Support for the Director of Talent (40%)

  • Assist with day-to-day property management tasks to support company operations.
  • Provide organizational and administrative support to enhance efficiency.
  • Help coordinate projects, research, and additional assignments as needed.

What We’re Looking For:

  • Proven experience managing multiple luxury estate homes or vacation rental properties.
  • Strong project management skills with the ability to oversee multiple locations.
  • Discretion and professionalism when handling sensitive personal and business matters.
  • Ability to independently solve problems and persist until issues are fully resolved.
  • Strong negotiation skills for handling vendor relations and cost-saving opportunities.
  • A proactive and hands-on approach—someone who thrives in a high-energy, problem-solving environment.
  • Willingness to drive locally for errands and property visits.

Additional Details:

  • This is a hands-on on-site role (~4 days/week in RTP, NC) with some travel required.
  • Competitive salary and benefits package including healthcare, 401K, and long-term career growth opportunities.
  • We are looking for someone in the 95th percentile of their field who is committed to a long tenure and eager to grow within our expanding company.

Job Tags

Full time, Temporary work, Local area, Remote job,

Similar Jobs

Lids

Assistant Store Manager PT Job at Lids

EEO Statement: Hat World, Inc., Lids Holdings, Inc., dba Lids and subsidiaries is an Equal Opportunity Employer and is committed to complying with all federal, state, and local EEO laws. Hat World, Inc., prohibits discrimination against employees and applicants for ...

Uncommon Hospitality

HR and Training Manager Job at Uncommon Hospitality

We are on the lookout for a highly organized, innovative and empathetic HR and Training Manager to lead our human resources department and support our hotel operations.At Uncommon Hospitality, we firmly believe that every person is unique, every place is distinct, and... 

Domino's Franchise

Customer Service Rep - 2616 A Airline Blvd. Job at Domino's Franchise

 ...Job Description The following is considered minimum expectations in performance while working for Dominos Pizza: Answering the phone or assisting carryout customers in a polite and courteous manner while being helpful and knowledgeable of our menu. Being in... 

Professional Physical Therapy

Occupational Therapy Aide Job at Professional Physical Therapy

 ...Professional PT, the leading provider of physical, occupational, and hand therapy in the Northeast, is seeking a highly motivated and compassionate individual to join our team as an Occupational Therapy Aide. Our company is dedicated to providing world-class care to our... 

estaffing Inc

Cobol Developer Job at estaffing Inc

 ...Title: COBOL Mainframe Programmer/Developer Location : Atlanta, GA Duration: 07 Months Short Description - Need Cobol developers with JCL and DB2 hands on experience Required Experience/Skills: Minimum of 5 years' experience in COBOL development...