Job Description

Hello Hire Talent Solutions is pleased to be leading this search on behalf of the West Chester-Liberty Chamber Alliance.

Are you a visionary event professional who thrives on bringing people together, building community, and creating moments that leave a lasting impact? The West Chester-Liberty Chamber Alliance is seeking a dynamic Director of Special Events to lead the charge on some of the region’s most anticipated business and community gatherings.

In this high-impact role, you’ll be at the forefront of planning and executing our Signature Events, Luncheons, and Women 4 Women series—each designed to connect, celebrate, and elevate our members and mission. This is more than just event logistics; it's about driving engagement, advancing our brand, and delivering experiences that inspire. If you're a creative leader with a passion for purpose-driven events and relationship building, we’d love to meet you.

Key Responsibilities

Strategic Event Planning

• Design and execute a comprehensive annual calendar of Chamber events, including Signature Events, Luncheons, and Women 4 Women programming.
• Ensure all events align with the Chamber’s mission, brand identity, and strategic objectives.
• Continuously evaluate and evolve event strategy to enhance member engagement and community impact.

Event Production & Management

• Lead end-to-end event execution—from initial concept through day-of production and post-event wrap-up.
• Manage all logistical components including venue selection, speaker coordination, catering, audiovisual, décor, and award recipient communications.
• Develop and maintain detailed event timelines to ensure flawless delivery.

Fundraising & Sponsorship Development

• Collaborate with the Chamber team to identify, cultivate, and secure event sponsorships and in-kind partnerships.
• Build and maintain strong relationships with Chamber members, sponsors, and key stakeholders to drive financial support and long-term engagement.

Budget Management & Reporting

• Partner with the Director of Finance to create, manage, and reconcile event budgets.
• Monitor expenses to ensure fiscal responsibility and maximize ROI.
• Deliver post-event reporting, including performance metrics and recommendations for future improvement.

Cross-Functional Collaboration

• Serve as a liaison between internal teams, external vendors, and volunteers to ensure alignment and shared success.
• Lead planning meetings and collaborate with Chamber staff to integrate events into broader marketing and organizational initiatives.

Qualifications & Attributes

• Bachelor’s degree preferred.
• 2–5 years of experience in event planning, production, or related field.
• Proven track record of executing large-scale, high-visibility events and managing successful fundraising efforts.
• Strong organizational skills with the ability to juggle multiple priorities and meet deadlines.
• Excellent interpersonal, communication, and relationship-building skills.
• Self-motivated, creative, and solutions-oriented.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher); experience with event or donor management software is a plus.
• Ability to work flexible hours, including evenings, in alignment with event schedules.

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