Job Description

Contract Specialist

As a Contract Specialist, you will be responsible for managing the entire contract lifecycle, ensuring efficient execution and compliance with company policies and industry standards. Your role will involve drafting, issuing, and overseeing contracts, identifying and evaluating vendors, developing scopes of work, and managing the request for proposal (RFP) process.

Key Responsibilities:

Contract Management

• Utilize Procore and DocuSign to create, issue, and oversee contracts.
• Ensure all contracts are accurately completed and signed by all relevant parties.
• Maintain an organized database of all executed contracts.

Vendor Management

• Research, assess, and select vendors to provide necessary services or materials.
• Conduct thorough evaluations to ensure vendors meet company standards and project requirements.
• Build and maintain strong vendor relationships while negotiating favorable terms.

Scope of Work Development

• Draft and refine scopes of work using prior projects as a reference.
• Collaborate with project managers and stakeholders to ensure scopes are clear, detailed, and aligned with project goals.
• Update and adjust scopes of work as needed throughout the project lifecycle.

Request for Proposal (RFP) Process

• Develop and distribute RFPs to prospective vendors.
• Ensure RFPs are well-structured, comprehensive, and meet project requirements.
• Oversee the entire RFP process, including timelines, communication, and proposal evaluations.

Quote and Proposal Evaluation

• Review and analyze vendor proposals to ensure alignment with project needs and budget constraints.
• Compare proposals for accuracy, quality, and cost-effectiveness.
• Communicate with vendors to resolve any discrepancies or questions regarding their proposals.

Qualifications

• Bachelor’s degree in business administration, contract management, or a related field.
• Minimum of 2 years of experience in contract management, procurement, or a similar role.
• Proficiency in MS Word, MS Excel, Procore, and DocuSign.
• Strong knowledge of contract law and industry best practices.
• Excellent negotiation, communication, and interpersonal skills.
• Highly organized with strong analytical abilities and attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.

Preferred Qualifications

• Certification in Contract Management (e.g., CPCM, CFCM, CCCM).
• Experience in the construction industry.
• Familiarity with project management software and tools.

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