Job Description

Construction Administrative Assistant
As a Construction Administrative Assistant, you will provide administrative support to the construction management team. You will help track construction schedules, invoices, job costs and construction documents.

Primary Duties and Responsibilities:

• Prepare reports, communications, and meeting minutes.

• Utilizes construction management software and/or tracking systems to keep project information current and accessible to a variety of users.

• Prepare and manage construction contracts.

• Manage subcontractor RFI inquiries and preparing responses.

• Prepare permits and applications.

• Receive, organize, distribute, and file all documents for new and ongoing projects and properties.

• Update database files and pipeline of community opportunities.

• Maintain a directory and inventory of community support materials. Including, but not limited to, community plans, photography, print materials, collateral and web pages; ensuring all resources are current and accurate; coordinate the creation of new materials as needed.

• Assist with vendor approval and setup for payment – insurance, tax info, etc.

• Track, review and code invoices, and submit for approval and payment.

• Handle special projects and other administrative duties as assigned.

Education, Skills and Qualifications:

• High school diploma or equivalent required; college degree preferred.

• Experience in administrative support preferred.

• Excellent execution skills, highly focused task completion, follow-up, communication (written and verbal) and time management skills.

• Requires resourcefulness, strong organization skills, and flexibility with hybrid work location/schedule.

• Positive outlook, desire to support and interact with others daily in an exciting, challenging, and ever-changing work environment.

• Ability to meet deadlines while maintaining a professional attitude; great team-player and ability to accept feedback.

• Must exercise initiative and achieve objectives with minimal supervision.

• Must be detail-oriented and a problem-solver able to deal with complex situations.

• Strong computer skills required, proficiency in full Microsoft Office suite, especially Excel and PowerPoint.

• Experience in Adobe Acrobat, Microsoft Project, Visio, SharePoint and Access preferred.

Physical Requirements:

• This is primarily a sedentary office position that requires the ability to bend, stoop, reach, lift, move and carry office materials and supplies weighing 25 pounds or less.

• Finger dexterity required to operate a computer keyboard and calculator.

Type
Regular Full-Time

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