Job Description

An international company is seeking a Bilingual Japanese/English Executive Assistant to join their office in the East Phoenix, AZ area. This position is responsible for administrative and secretarial support to the company’s senior executive and top management.

Must have 2+ years of executive assistance and secretarial experience (at a global corporation preferably), and the ability to read, write, and speak Japanese at native fluency level. This is an on-site, full-time position with excellent benefits.

Bilingual Japanese/English Executive Assistant duties:

• Provide administrative and secretarial support to senior executives and leadership team
• Manage all executives' calendar and schedule, including making appointments and coordinating meetings and interviews
• Arrange travels (domestic and International, day/overnight trips) and manage travel schedules
• Responsible for incoming phone calls and e-mails and responding to them in proper business manners as a professional, and reporting to executives in English and Japanese
• Organize e-mails, documents and files
• Write business letters and other correspondence in English and Japanese
• Prepare and edit correspondence, communications, presentations and other documents (including translation and interpretation as needed)
• Provide administrative support to all departments in the organization
• Perform other duties as assigned to assist executives

Bilingual Japanese/English Executive Assistant qualifications:

• 2+ years of executive assistance and secretarial experience, preferably at the global corporation
• College degree in business or related field of study (B.A or B.S. preferred)
• Ability to speak, read, and write in Japanese at native fluency level (English or Spanish 2nd language level fluency desired)
• Proficiency in Microsoft Office Suite - Excel, PowerPoint, Word, and Outlook
• Excellent computer, analytical, and data management skills
• Ability to multi-task and work independently as well as in a team-based environment
• Organized, time management, responsible, detail-oriented, and good with numbers
• Excellent interpersonal communication skills and business professional manners

Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you’re a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success.

We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates. All offers of employment may be contingent upon successful completion of a background check in compliance with applicable laws.

We prioritize direct applicants; third-party resumes may not be reviewed.

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