Job Description

Our client is an international commercial real estate developer, owner and manager! The company has an extraordinary team of passionate professionals who promote within and are dedicated to cultivating careers for exceptional talent.

Job Description – The Assistant Office Manager will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Assistant Office Manager will also work with tenants resolving issues and executing on special requests. The successful Assistant Office Manager will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Assistant Office Manager include the following:

• Respond professionally and efficiently to inquiries from the general public as well as clients/guests who have been directed to Reception
• Process all incoming and outgoing courier deliveries
• Maintain and update reception manual
• Organize and tidy up reception area, kitchen (incl. load/unload dishwasher) and boardrooms as require
• Respond to daily email requests from tenants
• Database administration - logging tenant requests into the Yardi/MRI database system
• Direct information to co-workers to complete requests and address the needs of tenants
• Assist clients with coordinating facility requirement for their events
• Update internal Building Management documents and call lists
• Draft memos for building distribution as required
• Follow up with Insurance Certificates for contractors and tenants
• Filing as needed
• Banking – deposits
• Back up support for Property Manager
• Other duties may be assigned, as required

Position Requirements

• 3 year of previous Assistant Office Manager experience with commercial real estate experience a real plus!
• Proficient in Microsoft Word, Excel, and Outlook, QuickBooks
• Professional, reliable, flexible and have a positive, can-do attitude.
• Excellent attention to detail with strong customer service skills and ability to prioritize
• Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects.
• Strong interest in real estate.

Education

• Bachelor’s degree preferred or similar work experience

Benefits

• PTO, PST, Medical, Dental, and Vision

Compensation

• $65K - $80K/yrly

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