Job Description

Job Title: Assistant General Manager – Boutique Real Estate Firm

Location: El Segundo, CA (In-Person)

About Us:

We are a dynamic, fast-growing boutique real estate firm serving Greater Los Angeles County and surrounding areas. With 85+ agents and a leadership/staff team of five, we are led by experienced real estate professionals who prioritize collaboration, innovation, and operational excellence. Our firm is well-established with proven systems and routines, offering a structured yet entrepreneurial environment for growth-oriented professionals.

Position Overview:

We are seeking an energetic, results-driven Assistant General Manager to oversee brokerage operations, support leadership initiatives, and ensure smooth office functions. Reporting to the Chairman and CEO, the ideal candidate is a high-performing leader who thrives in a fast-paced environment, enjoys motivating others, and holds team members accountable to high standards. This is a tremendous opportunity for someone looking to develop their leadership skills and play a critical role in a growing real estate firm.

Key Responsibilities:

Leadership & Supervision

• Support agents and brokers in the operation of their businesses using the tools, resources and systems made available through the brokerage;
• Host a daily zoom call and give announcements and encouragement to agent body
• Meet weekly with staff and leadership to review operations and maintain seamless office workflows.
• Oversee office calendar and ensure training sessions, meetings, and events run smoothly.
• Lead daily accountability
• Host monthly team meetings for agents, prepare agendas, and oversee meeting logistics.

Agent Recruiting & Onboarding

• Proactively recruit new agents to join the firm.
• Supervise and facilitate the onboarding of new agents using established systems.
• Follow up with potential recruits who interview with the office.
• Give tours of the office to visitors
• Schedule and manage recruitment meetings with management or self.

Training & Compliance

• Work with the Director of the Mentor Program to ensure new agents receive proper training and professional development.
• Supervise the Learning Management System (LMS), ensuring training materials are uploaded and organized effectively.
• Train agents on CRM systems, office tools, and operational procedures.
• Meet regularly with the compliance team to ensure agent adherence to brokerage policies.
• Plan and execute quarterly public-facing seminars via Zoom.

Office & Administrative Management

• Supervise facilities maintenance staff to ensure a well-maintained and professional office environment.
• Assist agents with minor administrative needs, including headshots, business card orders, and other office resources.
• Manage office supply inventory and ensure timely replenishment.
• Oversee agenda and slide preparation for monthly team meetings.
• Ensure agent services and office support are delivered efficiently by staff.

Qualifications & Skills:

Required Competencies:

• Strong leadership skills with a no-nonsense approach to accountability.
• Excellent organizational and project management abilities.
• Ability to multi-task in a fast-paced, high-expectation environment.
• Strong interpersonal skills with a collaborative mindset.
• Exceptional problem-solving skills with a proactive approach.
• Availability via phone/text over the weekend as needed to support agents.
• Comfortable working in both traditional and virtual office settings.

Technical Skills:

• Proficiency in CRM systems, e-blasts, and campaign management.
• Strong knowledge of Zoom, including meeting facilitation and management.
• Experience using Canva, PowerPoint, Google Docs/Sheets/Slides/Calendar.
• Proficiency in Microsoft Suite (Word, Excel, PowerPoint).
• Familiarity with Docusign and other electronic signing platforms.
• Basic knowledge of social media platforms (Facebook, Instagram, YouTube).

Work Schedule & Benefits:

• Full-time position, Monday-Friday, 8:00 AM – 5:00 PM (one-hour lunch break)
• Direct supervision by the Chairman/CEO or their designated direct report
• Opportunities for career growth and advancement within the company
• Collaborative, high-energy work environment within a well-established firm
• Competitive compensation and benefits package

Why Join Us?

We value our people and prioritize professional development, fostering a culture of growth and excellence. If you are a motivated leader looking for a challenging and rewarding career in real estate brokerage management, we want to hear from you!

How to Apply:

 Interested candidates should submit their resume and a brief cover letter outlining their qualifications and leadership experience. We look forward to meeting you!

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