Job Description

Position Summary
A dynamic and growing company is seeking a detail-oriented Administrative Assistant Manager to lead daily office operations and support executive leadership. Ideal candidates will have hands-on experience opening new offices, managing logistics, and overseeing business insurance. This role is key to ensuring smooth operations, compliance, and a professional workplace environment.
Key Responsibilities
Oversee daily office operations to ensure a smooth and efficient workplace
Lead logistics for office openings, relocations, and expansions, including vendor coordination, lease management, and IT/telecom setup
Collaborate with the Vice President on business insurance renewals and serve as a primary contact for brokers and providers
Develop and maintain office policies, procedures, and compliance standards
Partner with executives to support company-wide initiatives and administrative needs
Manage contracts, vendor agreements, and office supply procurement
Oversee office facilities, security access, and space planning
Act as a liaison between departments, vendors, and external partners
Ensure compliance with company policies and legal requirements
Perform other duties as assigned
Qualifications
5+ years of office administration experience, including 2+ years in a senior or lead role
Japanese language proficiency (spoken, read, and written) is required
Proven track record in opening and managing office locations, including logistics and vendor coordination
Strong knowledge of business insurance policies, compliance, and claims handling
Excellent organizational, communication, and problem-solving skills
Proficient in Microsoft Office Suite; experience with office management tools preferred
Ability to handle confidential information with discretion
Strong interpersonal skills and experience working directly with executives
SALARY
USD 70,000-90,000 + Discretionary Bonus
LOCATION
Torrance, CA
WORK HOURS
Mon-Fri, 8:30AM-17:30
Benefits
Health and dental insurance
401(k) Retirement Plan
Paid Vacations
Paid Holidays
#countryUS

Job Tags

Work at office, Relocation,

Similar Jobs

The Swatch Group (U.S.) Inc.

eCommerce Specialist Job at The Swatch Group (U.S.) Inc.

...traditional watches for our customers who appreciate our commitment to quality, authenticity and excellence. Job description Ecommerce Specialist The Swatch Group (U.S.) is looking for an Ecommerce Specialist who will be responsible for assisting with the...

Addison Kenway.

Dermatology Physician - Dermatologist Job at Addison Kenway.

...Dermatologist Birmingham, AL Job#16738530 Join an esteemed dermatology practice located in central Alabama offering comprehensive skincare services in a patient-centered and supportive environment. They are seeking a dedicated and compassionate Dermatologist to join...

International SOS Government Medical Services

Physician Assistant or Nurse Practitioner (PA or NP) Job at International SOS Government Medical Services

...freestanding surgical facilities in remote and austere environments, telemedicine consultation through a wide range of virtual modalities,... .... Education Required: Graduate of an accredited Physician Assistant program with current NCCPA certification OR Graduate of...

Midland-Marvel Recruiters, LLC

Ambulatory Surgery Center Administrator Job at Midland-Marvel Recruiters, LLC

...ACS in need of Administrator! Bonus Incentives! Sign on Bonus & Relocation! The Surgery Center is a facility in which physicians have... ...role will either have Ambulatory Surgery Center (ASC) leadership experience or hospital surgical leadership experience with ASC exposure....

FreightTAS LLC

Operations Manager - International Air & Ocean/Domestic Job at FreightTAS LLC

...Operations Manager - International Air & Ocean/Domestic Location - Los Angeles Salary - $90k-$110k plus bonus Excellent benefits... ...Bachelors degree in supply chain management, Business Administration, or a related field. Proven experience in logistics...

Administrative Assistant Manager Job at JAC Recruitment, Torrance, CA

dlcvRHVqeU04UzNPeVUyVmpONmpFUzBGdEE9PQ==