Job Description

Job summary: Provide administrative support for Spectrum Sign Systems’ Office Team. Responsibilities include communications, document preparation and processing, project coordination and customer support. This will be accomplished by understanding the needs of the organization and coordinating the resources available to meet those needs.

Job Duties - Description:

• Answer phone, manage emails and respond to requests in a timely manner including customer follow-up.
• Assist with basic bookkeeping tasks – AR / AP.
• Proactively prepare proposals, presentation materials and supporting information in Word, Excel and ERP system.
• Support projects, teams and processes at various stages.
• Perform detailed office administration tasks such as form completion, data entry, filing, research job specific information and offer assistance to team members as needed.
• Interact with individuals at all levels of the company including co-workers, vendors and clients.
• Manage / maintain safety manual and ERP training handbook.
• Cross train to act as a backup as needed for other team members.

Skills / Abilities -Requirements:

• Strong organizational skills with attention to detail, with the demonstrated ability to anticipate needs
• Ability to maintain flexibility in accepting assignments of various support tasks in a frequently changing work environment.
• Ability to effectively manage multiple, competing priorities in a fast-paced, deadline driven environment.
• Ability to prioritize, work effectively, both independently and as part of a team.
• Effective verbal and written communication skills.
• Protect internal and external confidential information
• Strong Computers skills in Microsoft Suite with the capacity to learn new systems.

Experience

College degree preferred with a minimum of 2 years administrative experience .

Proficiency and experience in Microsoft Office (Outlook, Word, Excel).

JOB SNAP SHOT:

Employment Type: Full Time

Wage: $21.00 - $25.00 (Experience Factor)

Benefits: Health Insurance and Simple IRA

Job Type: Administrative Assistant

Education: College Preferred - (High School Diploma Required)

Experience: Two (2) Years

• Industry: Contractor

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