Job Description

Job Description:

• A successful Administrative Assistant will be efficient, detail oriented, have great communication skills, and be skilled in developing/maintaining workplace and customer relations.

Job Responsibilities: (including but not limited to):

• Maintain a well-organized and efficient office environment, with extra attention to any common areas (lobby, break rooms, conference rooms, bathrooms, etc.)
• Taking inventory of office supplies and ordering more supplies as needed
• Answer telephone calls/emails from clients/customers/vendors/etc.; directing them to relevant staff and/or help with inquiries
• Greet clients and/or other walk-ins, directing them to conference rooms (i.e. for a scheduled meeting) and/or to relevant staff
• Schedule monthly Lunch ‘n Learns, assist presenters with set up and lunch orders/head counts/etc.
• Managing conference room calendars
• Pickup mail daily and manage deliveries
• Deposit checks/payments from Clients
• Manage Petty Cash, coordinate with Accounting Department when additional cash is needed
• Assist employees with inquiries and basic office tasks
• Manage printer maintenance requests, including submitting Printer Meter Readings
• Work with Human Resources (HR) Department to update and maintain any office required documents (i.e. OSHA forms postings)
• Work with Information Technology (IT) Department on office equipment/workstations
• Assist in the onboarding process for new hires
• Plan in-office site activities, like parties/celebrations/etc.
• Work with Branch Manager on coordinating with Landlord for building maintenance requests

Qualifications

• Great communication skills.
• Familiarity with standard office platforms, such as Microsoft Office and Excel.
• Data management and entry skills.
• Time management, multitasking, and flexibility.
• Supply management and inventory control
• Ability to work well independently and in collaboration with others.
• Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette

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