Established Residential Property Management firm is seeking a self-motivated, highly organized Administrative Assistant who can assist with the day to day property management and administrative duties for the assigned office portfolio. You will be called upon to assist the Senior Manager in making timely property management decisions with regard to leasing, maintenance, and a multitude of Tenant/Landlord requests; all within the guidelines of GWM standard operating procedures.
Requirements
Key Responsabilities
Key Position Tasks
· Assist with Marketing & Leasing Vacant Properties and Units
· Assist with screening and approving new tenants
· Assist with Lease renewal and Tenant retention
· Assist with Move-in, Move-out, and routine Property/Unit Inspections
· Assist Senior Property Manager with Unit Turnover coordination
· Assist with security deposit return submission
· Assist in the Rent collection process; to include proper bank and pm software receipting and depositing
· Supervise Tenant delinquencies and Tenant eviction work flow
· Supervise Property service set-up, to include Utilities, Pool, Landscaping, Pest control, etc…
· Supervise and track HOA and City Notices/Violations
· Assist in applying proper Management Fees and Tenant charges
· Supervise the maintenance of Tenant & Owner files in accordance with DRE & GWM guideline
· Assist Property Management Support staff (Accounting; Maintenance; Sales & Marketing):
o Submit Security Deposit Dispositions for processing
o Assist with Tenant Financial reporting
o Assist with reviewing property bills and maintenance invoices
o Assist with repair and maintenance resolutions
· Office/Portfolio Administrative oversite:
o Supervise key and lockbox assignment and inventory
o Supervise signage and marketing tools/inventory
o Assist in Portfolio supply inventory and ordering
o Assist in tracking Mail log and check log
This position offers a competitive package, including base pay ($20-$22 per hour), attainable bonuses, and benefits that include health insurance, PTO, and transportation allowances.
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