Public Works Administrative Assistant
Location Mineral Wells, TX | Onsite
Compensation & Schedule
• $17.14/hour
• Full-time, Monday - Friday, 8am to 5pm
• Start date: 11/17/25
ROLE IMPACT
The Public Works Administrative Assistant plays a vital role in ensuring smooth operations within the Public Works Department. As the front-facing representative, this position manages critical administrative processes, supports public inquiries, and coordinates service activities that directly impact city infrastructure and resident satisfaction.
KEY RESPONSIBILITIES
• Manage incoming communications and serve as the first point of contact for citizens, contractors, and staff
• Prepare and edit departmental correspondence, reports, agendas, and maintain official records
• Track and coordinate work orders, permits, utility line locate requests, and vendor communications
• Compile data for reports, assist with budget tracking, and ensure accurate records management
• Support departmental events, maintain supply inventories, and uphold office cleanliness and safety
MINIMUM QUALIFICATIONS
• High School Diploma required; coursework in business administration or related field preferred
• 2 years of administrative or clerical experience (municipal or public works background preferred)
• Valid Texas driver’s license with satisfactory driving record
• Strong customer service and organizational skills; ability to handle confidential information
CORE TOOLS & SYSTEMS
• Microsoft Office Suite (Word, Excel, Outlook)
• Municipal systems (e.g., work order, permitting platforms)
• Standard office equipment (phones, copiers, scanners)
PREFERRED SKILLS
• Familiarity with municipal public works terminology and procedures
• Experience managing calendars, events, and interdepartmental coordination
• Knowledge of records retention and digital filing systems
EQUIPMENT & WORK ENVIRONMENT
• Must lift up to 20 lbs, bend, crouch, kneel, and stand or sit for extended periods
• Work conducted primarily indoors in a climate-controlled office
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