Job Description

Accounting Specialist 1
Tennessee Department of State
Division of Fiscal and Administrative Services

Mission: The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment.

Supervisor: Accounting Manager

Summary: Perform duties in accounts payable, accounts receivable, travel and expense claims, and grant program monitoring.

Duties/Responsibilities

• Enter, review, and approve accounts payable transactions entered as vouchers in Edison.
• Review travel authorization forms submitted by departmental employees to ensure compliance with the State of Tennessee travel regulations and internal travel policies.
• Review and approve expense claims in Edison.
• Review and approve reimbursement requests for grant subrecipients and monitor grant program compliance.
• Check and cash handling, including deposit reconciliation and preparation.
• Interact with other departmental employees on a daily basis.
• Provide excellent customer service in-person, on the telephone, via mail, and by email.
• Perform other duties as assigned.

Minimum Qualifications
Education and Experience:

• An applicant must be a graduate of an accredited four-year college or university. A degree in Finance, Business Administration, Accounting, or other related field of study is desirable and will be given preference.
• Relevant work experience may be substituted for the required college education on a year-for-year basis.
• Preference will be given to applicants with State of Tennessee experience.

Knowledge and Abilities:

• Ability to establish and maintain various important contacts and communicate clearly with all levels of personnel within the department and other state agencies.
• Understand and perform under strict deadlines.
• Demonstrated ability to be extremely detail-oriented.
• Proficient computer skills related to financial software, including Edison and/or PeopleSoft, and Microsoft software, including Word, Excel, Outlook , and Teams.

Salary :  $45,000 in addition to the State of Tennessee benefits package.

Location: The official workstation is the Tennessee Tower in downtown Nashville, Tennessee. After a period of time, consideration may be given, at the discretion of the Director, to allow for hybrid work.

Hours: The official work hours are 8:00 am – 4:30 pm Central Time. After a period of time, consideration may be given, at the discretion of the Director, to allow for an adjustment to the work hours.

 

Job Tags

Full time, Work experience placement, Work at office,

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